Easy Own words

 This week we start looking at project Scope Management, and project  Schedule Management. For some of this week’s tasks, you will need to use  Microsoft Project. 

If you have not started familiarizing yourself with MS Project, here  is a very short, simple tutorial that you can start with. There are MANY  others out there on the Internet, but this one isn’t as complex as a  lot of them. You can view it here:

https://www.youtube.com/watch?v=pU4UzCfUDX4

If you do not have a copy of MS Project on your computer, you can run  it from our Remote Server, by following the instructions in this .pdf  document: VMWare Student Application Server Access Instructions                Download VMWare Student Application Server Access Instructions              

Your Assignment for This Week

Chapter 5 – Read the Running Case at the end of the chapter. Do tasks  1 through 4. Do NOT do task 5. On Task 1, ONLY do the requirements  traceability matrix. You do NOT need to develop a list of questions for  the project sponsor. .

Chapter 6 – Read the Running Case at the end of the chapter. Complete tasks 1 through 3.

Running Case Chapte-5: 

You have been selected as the project manager for the Global Treps project. You helped to run

a local shark tank like event at your college last year as part of a class project, so you have a

general idea of what is involved. The schedule goal is six months, and the budget is $120,000.

Your favorite professor, Dr. K., and a few of her associates have agreed to fund the project. Your

strengths are your organizational and leadership skills.

You are a senior, live on-campus, and get free room and board by being a resident assistant

in your dorm. Bobby, a computer whiz who funded a lot of his college expenses by building

websites, will be your main technical guy on the project. He goes to your college and lives

off-campus. Three other people will form your core project team: Kim, a new college grad now

working for a non profit group in Vietnam; Ashok, a business student in India; and Alfreda, a

student in the United States planning to visit her home town in Ethiopia for two months in a few

months. You will hold most meetings virtually, but you can meet face-to-face with Bobby and

Dr. K. as needed. You have all known each other for at least a year and are excited to make this

project a success.

You and your team members will do the work part-time while you finish school or work at

other jobs, but you can use up to $50,000 total to pay yourselves. You estimate that you will need

another $30,000 for travel expenses, $20,000 for hardware and software, and the other $20,000

will go toward organizing events, consultants, legal/business fees, etc.

Your goal is to develop a fully functioning website and test it by holding four events in four

different countries. You’ll make improvements to the site after those events, develop plans to

scale it up, and recommend how to transition the project results into a successful business.

Recall from Chapter 4 that this system would include the following capabilities:

• Provide guidelines and templates for running a shark tank type event

• Accept donations from potential investors targeted toward specific schools or

organizations wishing to host an event (similar to the popular DonorsChoose.org site,

where people can fund teachers’ requests)

• Accept ideas for needed new products or services

• Provide the ability for organizations to create their own custom site to solicit local

participants and sharks, accept applications, and promote the winners as well as

losers.

Note that you decided not to include the idea of providing an online version of the event

as part of the initial project as your sponsor and team decided that physical events would be

most effective. You have also decided to limit the scope of this first project to provide the ability

for 20 organizations to create their own custom websites. Your team members will screen the

organizations and assist people in using the site to plan their events.

You plan to hold four shark tank like events within four months, using your team members

abroad to help organize and run those events, plus one at your college. Your semester has just

started, so you plan to hold your event at the end of the term. The project will fund refreshments

for the events and prizes for the winners, with a budget of $1,000 for each event. You don’t think

you’ll get any donations via the new website before these events, but you’ll try to have it set up to

accept donations by the last month.

You will create some short videos to show people how to use the site and provide

suggestions for holding the events.

After testing the site and getting customer feedback, you will make some changes and

document recommendations for a follow-on project. You will also create a business plan

recommending how to transition this project into a real business that can make a profit after two

years.

Assume that you would pay for a new website and account through an online provider.

Bobby would do most of the customization/programming for the site, but you would consider

outsourcing or purchasing services to provide some of the capabilities like accepting donations

and developing the short videos on the site. You would also buy a new laptop and Internet

access for your three team members abroad so that they could share information with their

contacts in those countries.

You and Dr. K. want to attend all of the events as part of the project, and you might include a

full face-to-face meeting with the whole team if possible.

Tasks

1. Document your approach for collecting requirements for the project. Include at least five

technical requirements and five non technical requirements in a requirements traceability

matrix. Also develop a list of at least five questions you would like to ask the project sponsor.

Let your instructor answer them for you, if applicable.

2. Develop a first version of a project scope statement for the project. Use the template

provided on the Companion website for this text and the example in Chapter 3 as guides.

Be as specific as possible in describing product characteristics and requirements, as well as

all of the project’s deliverables. Be sure to include the Global Treps website, four shark tank

like events, a business plan, and outsourced items (laptops, donation acceptance, video

creation, etc.) as part of the project scope.

3. Develop a work breakdown structure for the project. Break down the work to Level 3 or Level 4,

as appropriate. Use the template on the Companion website and samples in this text as

guides. Print the WBS in list form. Be sure the WBS is based on the project charter (created

for the Chapter 4 Running Case), the project scope statement created in Task 2 above, and

other relevant information.

4. Use the WBS you developed in Task 3 to begin creating a Gantt chart using your choice of

software. Do not enter any durations or dependencies. Print the resulting Gantt chart on one

page, and be sure to display the entire Task Name column.

5. **I removed no need to do**

Chapter 6 – Read the Running Case at the end of the chapter. Complete tasks 1 through 3.

Running Case Chapter-6:

You are the project manager for the Global Treps Project, sponsored by Dr. K. Team members

include Bobby, your IT guy; Kim, a new college grad now working for a non profit group in

Vietnam; Ashok, a business student in India; and Alfreda, a student in the United States originally

from Ethiopia. You plan to outsource some of the work (e.g., purchasing laptops, developing a

website feature for accepting donations, and creating videos for the website). Recall that your

schedule and cost goals are to complete the project in six months for under $120,000.

Tasks

1. Review the WBS and Gantt chart you created for Tasks 3 and 4 in Chapter 5. Propose three

to five additional activities that would help you estimate resources and durations. Write a

one-page paper describing these new activities.

2. Identify at least five milestones for the Global Treps Project. Write a short paper describing

each milestone using the SMART criteria. Discuss how determining the details of these

milestones might add activities or tasks to the Gantt chart. Remember that milestones

normally have no duration, so you must have tasks that will lead to completing them.

3. Using the Gantt chart you created for Task 4 in Chapter 5 and the new activities and

milestones you proposed in Tasks 1 and 2 above, create a new Gantt chart using Project

2016 or another tool. Estimate the task durations and enter dependencies as appropriate.

Remember that your schedule goal for the project is six months. Print the Gantt chart and

network diagram, each on one page.

***I attached text book for reference. Question is from Chapter-5 & Chapter-6***** 

Need to complete given Tasks in both cases. Please take care of Plagiarism.